Resources Committee

Members of the Resources Committee

General Terms

To act on matters delegated by the full Governing Board.
To liaise and consult with other committees where necessary.
To contribute to the College Development Plan.
To consider safeguarding and equalities implications when undertaking all committee functions.

Quorum

Quorum is three governor members of the committee, two of whom must not work at the College.

Meetings

The committee will meet at least once each term in accordance with the schedule of meetings determined by the Governing Board.
In the absence of the chair, the committee shall choose an acting chair for that meeting from among their number.
In the absence of the clerk, the committee shall choose an acting clerk for that meeting from among their number (someone who is not the Principal).
The draft minutes of each meeting will be circulated with the agenda for the next ordinary meeting of the full Governing Board and will be presented at that meeting by the chair (or in his/her absence another member of the committee).
Any decisions taken must be determined by a majority of votes of committee members present and voting. No vote can be taken unless a majority of those present are governors. Issues on which consensus cannot be achieved must be referred to the full Governing Board if any of the voting members of the committee so desire.

Financial Policy and Planning

To review, adopt and monitor a Finance Policy which includes the local scheme of delegation for spending and budgetary adjustments (virements) for the committee, Principal and other nominated staff.
To review, adopt and monitor all additional financial policies, including a charging and remissions policy.
To establish and maintain a three-year financial plan, taking into account the priorities of the College Development Plan, roll projection and signals from central government and (if applicable) the LA regarding future years’ budgets, within the constraints of available information.
To draft and propose to the Governing Board for adoption an annual school budget taking into account the priorities of the College Development Plan.
To make decisions in respect of service level agreements.
To ensure that sufficient funds are set aside for pay increments as set out in the Pay Policy and as recommended by the principal.

Financial Monitoring

To monitor the income and expenditure throughout the year of all delegated and devolved funds against the annual budget plan.
To receive at least termly budget monitoring reports from the Principal.
To report back to each meeting of the full Governing Board and to alert them of potential problems or significant anomalies at an early date.
To meet with other committees and provide them with the information they need to perform their duties.
Subject to the local scheme of delegation, to approve any budgetary adjustments that will from time to time be necessary in response to the evolving requirements of the college.
To prepare the Trustees’ Report to form part of the Statutory Accounts of the Governing Board and for filing in accordance with Companies Act requirements.
To receive auditors’ reports and to recommend the Governing Board action as appropriate in response to audit findings.
To recommend to the full Governing Board the appointment or re-appointment of the auditors.

Premises

To provide support and guidance for the Governing Board and the Principal on all matters relating to the maintenance and development of the premises and grounds, including Health and Safety.
To ensure that an annual inspection of the premises and grounds takes place and a report is received identifying any issues.
To inform the Governing Board of the report and set out a proposed order of priorities for maintenance and development, for the approval of the Governing Board.
To arrange professional surveys and emergency work as necessary. (The Principal is authorised to commit expenditure without the prior approval of the committee in any emergency where delay would result in further damage or present a risk to the health and safety of students or staff. In this event the principal would normally be expected to consult the committee chair at the earliest opportunity.)
To create a project committee where necessary to oversee any major developments.
To establish and keep under review an Accessibility Plan and a Building Development Plan.
To review, adopt and monitor a Health and Safety Policy.
To ensure that the Governing Board’s responsibilities regarding litter, refuse and dog excrement are discharged according to Section 89 of the Environmental Protection Act 1990, so far as is practicable.

Policies

Resources Committee will review and agree the following policies: